Job Description

Job Summary: 

We are seeking a detail-oriented and highly organized Full-Charge Bookkeeper with Nonprofit and Grant Management expertise to join our nonprofit organization. This role is critical to ensuring accurate financial management, compliance, and accountability for grant funding and donor contributions. The ideal candidate will have extensive bookkeeping experience, a deep understanding of nonprofit accounting, and the ability to manage grant finances effectively. 

Salary Range: $25.48 - $27.88 Hourly 

Reports to:  Executive Director 

Essential Duties: 

1) Bookkeeping and Accounting: 

• Maintain accurate and up-to-date financial records, including accounts payable, accounts receivable, and the general ledger. 

• Prepare monthly, quarterly, and annual financial statements (balance sheets, income statements, and cash flow reports). 

• Perform regular bank and credit card reconciliations. 

• Oversee payroll processing and ensure compliance with payroll tax requirements. 

• Track restricted and unrestricted funds in accordance with nonprofit accounting   

standards. 

2) Grant Management: 

• Manage financial aspects of grants, including budgeting, tracking expenses, and   

ensuring compliance with funding requirements. 

• Prepare financial reports for grantors, ensuring timely and accurate submissions. 

• Monitor grant spend-downs and ensure funds are used in accordance with grant  

terms. 

• Work closely with program staff to align grant budgets with organizational priorities. 

3) Compliance and Reporting: 

• Ensure compliance with nonprofit financial regulations, including IRS and GAAP   

requirements. 

• Coordinate with external auditors during annual audits and provide necessary     

documentation. 

• Assist with filing annual nonprofit tax returns (e.g., Form 990). 

4) Collaboration and Support: 

• Work closely with the Executive Director, program managers, and grant writers to develop budgets and financial projections. 

• Support the fundraising team by tracking donor contributions and preparing acknowledgment letters for tax purposes. 

• Provide financial insights to leadership to support strategic decision-making. 

5) Other Duties: 

• Maintain and improve financial policies and procedures. 

• Oversee financial aspects of vendor contracts and purchasing agreements. 

• Perform other financial or administrative tasks as assigned. 

Qualifications: 

Education and Experience: 

• Bachelor’s degree in Accounting, Finance, or a related field (preferred). 

• Minimum of 3–5 years of experience as a full-charge bookkeeper, preferably in a   

nonprofit organization. 

• Experience with grant management and reporting is required. 

Skills and Competencies: 

• Proficiency in accounting software (e.g., QuickBooks Nonprofit, Sage Intacct) and  

Microsoft Excel. 

• Strong knowledge of nonprofit accounting principles, including fund accounting. 

• Exceptional attention to detail and organizational skills. 

• Ability to manage multiple tasks, meet deadlines, and work independently. 

• Strong communication and interpersonal skills. 

Preferred Qualifications: 

• Experience preparing for and participating in nonprofit audits. 

• Familiarity with federal grants (e.g., SAM.gov, reporting on GMS, or other grant  

platforms). 

• Understanding of donor management systems (e.g., Bloomerang, DonorPerfect). 

Compensation and Benefits: 

• Competitive salary, commensurate with experience. 

• Health, dental, and vision benefits. 

• Paid time off and holidays. 

• Professional development opportunities. 

Certifications: 

Drug Screen 

Live Scan 

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