Overview: The Special Events and Concierge Services Department seeks a dynamic Special Events Coordinator to join their team which executes 6 major annual fundraising galas and upwards of 60 additional events per year, ranging from small intimate cocktail parties to events for 800+ guests. Reporting to the Sr. Director, Special Events and Fundraising, the Special Events Coordinator will support the Special Events team by providing timely and accurate administrative support for a variety of major projects. This role will provide unique insight into how the world's largest performing arts center is run, and we hope that this opportunity serves as a starting point for a career in the arts and/or fundraising. We're looking for someone whose superpower is attention to detail. In this position you'll need to work swiftly, but always with precision.

• Assist in the full range of day-to-day department operations
• Manage Special Events in-box and respond to gala ticket/table requests and other event inquiries
• Process incoming gifts for the Special Events Department including gala ticket/table requests, donations, and in-kind gifts
• Compile and maintain invitation mailing lists.
• Assist with mailings including generating letters, envelopes, thank you notes, and tax acknowledgments
• Stuff, seal, stamp, mail gala invitations packages
• Facilitate data entry of event responses including address updates and RSVPs
• Conduct donor research and create research documents
• Archive all digital and print event materials
• Process vendor payments and other expenses
• Work with event leads to coordinate table assignments and venue seating
• Help set-up and dismantle events efficiently through to completion
• Create and update team Monday.com boards
• Update and disseminate internal special calendar and coordinate updates to external calendar and event websites
• Communicate with New York City Special Events groups regarding date checks
• Maintain inventory of event supplies (ticket envelopes, postage, place cards etc.)
• Perform other duties and responsibilities as required.

Qualifications

• Bachelor's degree in business administration or related fields
• 3 years of relevant prior work experience
• Experience in a cultural organization is a plus
• Excellent computer skills including Word, Excel, and PowerPoint; database experience and comfort working with various systems is essential
• Love of the arts
• Proven ability to thrive in a fast-paced, results-driven environment
• Highly organized and exemplary attention to detail
• Strong work ethic (and will not be phased by repetitive work)
• The ability to handle confidential information with accuracy and discretion
• Excellent written and verbal communication skills
• Must be able to work evening events approximately 70 times per year, plus weekends when needed
• Experience using a CRM platform like Tessitura or Clearview, a plus

What is Lincoln Center for the Performing Arts?

Lincoln Center for the Performing Arts (LCPA) is the world's leading performing arts center in the heart of New York City. In these times of heightened anxiety and vigilance, we are holding on to the important role the arts play in our lives: they nourish our hearts and minds, teach us valuable lessons and critical skills, and help us create community. We are resolved not to lose sight of what connects us, and we hope you will consider joining our talented, diverse team.

We are:

1. The manager of the Lincoln Center Campus.

• We are part of 16 acres of activity and one of eleven amazing resident organizations

2. A leading Arts Presenter.

• We curate a number of series showcasing music, dance, and theater

3. An Education Hub.

• We have reached 20 million students, educators, principals, and community members

Who are our people?

Lincoln Center is a diverse team of dreamers, collaborators, and entrepreneurs who use unique platforms in the heart of New York City and beyond to advocate for the transformative impact of artistic experiences.

Lincoln Center People imagine and create in concert with this mission by founding President John D. Rockefeller III - "The arts are not for the privileged few, but for the many. Their place is not on the periphery of daily life, but at its center."

Lincoln Center welcomes applicants from all sectors who agilely solve problems, show up as they are, and can't stop innovating.

What's the news?

WHAT'S NEW (FALL/WINTER EDITION)

Highlights from the Summer Season

• Celebrating Art, Community, and Resilience Post-COVID: Summer for the City Returns to New York For A Second Year
• Vibrating Haptic Suits Give Deaf People a New Way to Feel Live Music
• The True Winners and Losers of the Las Culturistas Culture Awards
• Her Symphony Reclaims an Ancestral Story, and Classical Music

Campus Happenings

• Lincoln Center Names Conductor for Reimagined Mostly Mozart Orchestra
• Henry Timms Wants to Tear Down Walls at Lincoln Center
• Lincoln Center Presents to Continue This Winter/Spring With Expanded Free and Choose-What-You-Pay Performances
• The 2024 Tony Awards Will Be Hosted at Lincoln Center

Legacies of San Juan Hill

• Before Lincoln Center, San Juan Hill Was a Vibrant Black Community
• Lincoln Center Launches San Juan Hill Project Digital Hub To Remember the Lost Urban Neighborhood
• Lincoln Center lanza plataforma para rescatar la cultura de un barrio negro

Who is our President and CEO?

Henry Timms is the co-founder of #GivingTuesday and the co-author of New Power.

Join us!

It is the policy of Lincoln Center to ensure equal employment opportunity without discrimination or harassment on the basis of race, creed, color, national origin, sex, age, religion, disability, marital or civil partnership/union status, familial or caregiver status, alienage or citizenship status, sexual orientation, gender identity or expression, pregnancy, military or veteran status, genetic information, predisposition, or carrier status, unemployment status, domestic violence, sexual violence, or stalking victim status, or any other characteristic protected by federal, state, or local law. LCPA is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.