Job Description

EVENTS COORDINATOR

Pay Rate: $28.00 per hour

Company Overview:

José Andrés Group restaurants have always been centered around our original mission, Change the World through the Power of Food! From fast-casual to fine dining and everything in between, JAG’ers know they all play a critical role in the overall success of our brands.

Job Summary:
The Events Coordinator supports the sales, planning and execution of group dining and events for Zaytinya, The Bazaar, Bazaar Bar and Nubeluz. Working closely with the event sales team, the Event Coordinator plays a crucial role in managing the administrative aspects of events, ensuring smooth operations, and maintaining excellent client relationships. This role reports to the Events Sales Manager

Key Responsibilities:

• Administrative Support:
• Assist the event sales team in managing event inquiries, bookings, and client communications.
• Maintain and update event calendars for all venues, ensuring accurate scheduling.
• Coordinate with clients as needed to collect event details, including menus, dietary restrictions, and special requests.
• Ensure all event information is accurately documented and shared with relevant team members.
• Create customized menus and signage for events. 
• Process invoices and post-event checks.
• Update menu database and marketing materials as needed. 

• Coordination with Teams:
• Work closely with the culinary, guest relations, service, and operations teams to relay event details and updates.
• Assist in the preparation and distribution of event floorplans, timelines and checklists.
• Ensure all necessary supplies and equipment are available for each event, and stored properly afterwards.
• Coordinate orders and deliveries for 3rd party vendors (florists, rental equipment, AV, etc).

• Data Management and Reporting:
• Maintain client contact information in Tripleseat.
• Record post-event notes and feedback.
• Assist with monthly and quarterly reporting. 

• On-Site Assistance:
• Provide on-site support during events as needed, ensuring seamless communication between teams.
• Handle last-minute changes or issues with a calm and proactive approach.

Knowledge, Skills and Experience

• Experience:
• Minimum of 1-2 years in a front-of-house, event coordination or administrative hospitality role.

• Skills:
• Strong organizational and multitasking abilities.
• Basic knowledge of food and beverage. 
• Excellent written and verbal communication skills.
• Proficiency in Google Workspace.
• Familiarity with Tripleseat, Canva, and OpenTable is a plus. 
• Attention to detail and a commitment to accuracy.

• Other Requirements:
• Availability to work flexible hours, including weekends and evenings as required.
• Desire to grow in an events or hospitality management career. 
• A professional and customer-focused demeanor.

JOSÉ ANDRÉS GROUP restaurants span across the world including Miami, Orlando, Las Vegas, NYC, Chicago, LA, Dubai, Bahamas and of course our original home, Washington, DC. Since 1993, our restaurants reflect the authentic roots of each concept and showcase José's passion for telling the stories of a culture through food. José Andrés Group is an equal opportunity employer.

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